Job Posting: ArtSpan Program Manager 2019

About ArtSpan

ArtSpan is committed to cultivating a vibrant, accessible, and world-class art community in San Francisco and to promoting the city's unique creative energy locally and globally. We champion an inclusive art experience by providing hundreds of local artists with the equal opportunity to showcase their work and make direct connections to diverse audiences and patrons. We are guided by the belief that artists play a vital role in society and that broad public engagement with their work is essential to defining a new cultural environment for our changing city.

About ArtSpan Programs

In addition to the flagship SF Open Studios Program, ArtSpan offers year-round programing for artists, collectors, supporters, and the general public. Programs that serve the artist community include Art-in-Neighborhoods Exhibitions, Artist Professional Development Workshops, Studio Residencies, and Artist Networking Mixers. ArtSpan’s Art Curious Program serves art enthusiasts through presenting a series of events designed for art collectors and those interested in learning about local art. Other annual programming includes ArtSpan’s Benefit Art Auction in the spring, and various fundraising events throughout the year. Currently, ArtSpan is in the midst of a capital campaign which will fund the creation and development of the ArtSpan Onondaga Art Center, planned to open in the Excelsior District in 2020.

Program Manager Summary

ArtSpan is seeking an experienced Program Manager who will be responsible for overseeing all of ArtSpan’s programs, as well writing and administering grants to support these programs and the capital campaign. In addition, the Program Manager works closely with the Executive Director to oversee a small staff and daily office operations as well as community partners and the Membership and Outreach Coordinator to facilitate communications with artist members and the general public. Previous experience with program and project management, grant writing, staff management, and program budgeting as well as working with and around art and art installation is strongly preferred. The ability to work with a small team and to manage multiple projects is required.

This is a FULL TIME exempt position, which includes M-F from 10 am-6 pm onsite as well as occasional evenings and weekends, including fundraising/art receptions/special events. Compensation is commensurate with experience and includes base salary (range: $50K-$60K), paid time off, paid holidays, and health plan coverage. ArtSpan is an Equal Opportunity Employer and encourages diversity.

Responsibilities

Manage Program Staff:

  • Oversee the annual events calendar and general workflow
  • Create, update, and track staff task lists
  • Create and distribute weekly staff meeting agendas
  • Oversee program planning, scheduling, staffing, event facilitation, and analysis for Artist Professional Development Workshops, Artist Networking Mixers, Art-in-Neighborhoods Exhibitions, and the biennial Selections juried exhibition
  • Manage all aspects of the Art Curious event series including outreach, content planning, scheduling, staffing, event facilitation, and analysis
  • Manage the Art-in-Neighborhoods program by setting up calls for entry, forwarding submissions, communicating with artists, overseeing install, planning and publicizing Artist Receptions
  • Collaborate with Executive Director for researching and applying for funding opportunities, write grants and create program budgets
  • Cultivate relationships with granting institutions and foundations
  • Conceptualize programs, write grant narratives, create budgets, and coordinate all relevant documentation for grant submission
  • Manage grant budgets and execute funded programming
  • Manage intern outreach, intern program communications, and intern scheduling
  • Pursue opportunities for Public Art Projects as needed and oversee the projects
  • Manage ongoing community partnerships with arts organizations, local art supplies stores, venues, and artist groups
  • Collaborate with team to plan and implement organizational structures and systems
  • Manage higher level office operations such as access to bank accounts and payment systems, office keys/security codes

Oversee artwork selection and presentation for the ArtSpan Annual Benefit Art Auction, with focus on:

  • Artist and juror communications
  • Coordination of artwork drop-off, exhibition installation, and artwork information
  • Volunteer roles and training
  • Auction event (live and silent) logistics

Oversee the production of the SF Open Studios (SFOS) Program, including:

  • Outreach and artist registration
  • Artist and venue communications
  • Guide advertising sales
  • Guide and promo materials design and layout (Designer and Editor in Chief)
  • Guide content, production, proofing, and distribution
  • Online guide, SFOS App
  • Artist and attendee surveys
  • Event wrap-up and analysis

Requirements/Qualifications

  • Proven experience as program manager or comparable managerial position
  • Thorough understanding of project/program management techniques and methods
  • Excellent knowledge of performance evaluation techniques and key metrics
  • 2+ years of grant writing and/or grants administration experience
  • Outstanding knowledge of data analysis, reporting and budgeting
  • Experience working with CRM systems (Civi CRM preferred)
  • Working knowledge of Microsoft Office, Google Docs, and G Suite
  • Excellent organizational and leadership skills
  • Excellent communication skills
  • Ability to lift 35 pounds and is comfortable with art installation tools
  • Art curatorial skills, art handling skills, art installation management preferred

To apply send resume and cover letter to info@artspan.org with subject line "Program Manager Position" 


ART-IN-NEIGHBORHOODS INTERN FALL 2019 


INTERNSHIP DESCRIPTION:

ArtSpan seeks an intern to support ArtSpan’s Art-in-Neighborhood exhibitions program and related events. Reporting to the Program Coordinator, the position provides the opportunity to gain first-hand experience of the exhibition-making process, from the call for submissions to artwork selection, installation, and reception events all the way through coordinating de-install. The Art-in-Neighborhoods Intern will assist in all aspects of this timeline.

DURATION:

Fall Internship: 3-4 months starting September 2019; 1-2 days per week (roughly 8–10 hours) as needed. Hours will be divided between consistent time in the office and time spent assisting with exhibition installation, opening reception events, and other exhibition-related duties that will be scheduled as needed in advance.

TASKS MAY INCLUDE:

  • Support ArtSpan staff during all aspects of exhibition planning, artwork drop-off/pick-up, gallery prep, artwork installation, events, de-installation, and gallery clean-up
  • Artist relations and customer service related to exhibitions and related events
  • Volunteer management at exhibition artwork installs and events
  • Data entry and filing related to exhibitions programing

 
DESIRED SKILLS:

  • Recent college graduate or degree-seeking student
  • Existing knowledge or interest in artwork installation 
  • Existing knowledge or interest in using artwork hanging hardware, basic tools and equipment
  • Ability to lift 25 pounds and work for long hours on feet, standing, moving, and getting dirty
  • Computer and internet literate 
  • Able to work well with others, sense of humor
  • Flexible schedule and availability 

 

COMPENSATION:

Unpaid Internship. Non-monetary benefits include entry to arts events and artist workshops, team building activities, intern appreciation events, and access to a community of local artists.

REPORTS TO:

Lee Tulchin, Membership & Outreach Associate

TO APPLY:

Send cover letter and resume to lee@artspan.org with “Art-In-Neighborhoods Intern Fall 2019” in the subject line. No phone calls please.


ARTS ADMINISTRATION AND EVENTS INTERN FALL 2019


INTERNSHIP DESCRIPTION:

ArtSpan seeks an intern who is interested in learning about the inner-workings of a non-profit arts organization. This position supports the Membership & Outreach Associate and other ArtSpan Staff with day-to-day operations and office duties. Projects may include:

  • Assist with membership programming and community outreach
  • Assist with exhibitions and events preparation, facilitation and follow-up documentation
  • Attend events and installations as on-site support and ArtSpan advocate
  • Office and administrative support as needed

 

DURATION:

3-4 month internship starting September 2019 with potential for growth; 2 days per week as needed (flexible), with some after-hours/weekend events (Mixers, Workshops, Exhibition Events, Art Auction, etc.). ArtSpan office hours are M-F, 10am-6pm.

TASKS MAY INCLUDE:

  • Data entry, mailings, filing; general administrative tasks
  • Manage incoming communications via phone and email 
  • Support artists, volunteers and members at events and trainings
  • Assist with exhibition management and installations
  • Manage office organizational projects
  • Recruit artist and supporter members at public engagement events
  • Other duties as needed

 

DESIRED SKILLS:

  • Recent college graduate, degree-seeking student, or professional looking for experience in arts non-profit work
  • Computer and Internet literate
  • Proficiency in MS Word, MS Excel
  • Familiarity with databases, ability to learn CiviCRM
  • Ability to handle multiple projects at once
  • Ability to lift up to 20 pounds
  • Ability to work in a small office environment
  • Sense of humor
  • Knowledge of San Francisco visual arts community preferred

 

COMPENSATION:

Unpaid internship; non-monetary benefits include complimentary admission to ArtSpan openings and events, in-depth experience working in the non-profit field.

REPORTS TO:

Lee Tulchin, Membership & Outreach Associate

TO APPLY:

Send cover letter and resume to lee@artspan.org with “Arts Administration and Events Intern Fall 2019” in the subject line. No phone calls please.